DEPARTMENT OF TRANSPORTATION
BOARD FOR CORRECTION OF MILITARY RECORDS
Application for the Correction of
the Coast Guard Record of:
BCMR Docket No. 1998-055
FINAL DECISION
ANDREWS, Attorney-Advisor:
This proceeding was conducted under the provisions of section 1552 of
title 10 and section 425 of title 14 of the United States Code. It was commenced
upon the BCMR’s receipt of the applicant’s application on February 6, 1998. The
application was completed and docketed on June 9, 1998, upon receipt of the
applicant’s military records.1
appointed members who were designated to serve as the Board in this case.
This final decision, dated June 15, 2000, is signed by the three duly
APPLICANT’S ORIGINAL ALLEGATIONS AND REQUESTED RELIEF
The applicant, a former xxxxxxxxxx, asked the Board to correct her record
by changing the separation code (SPD code) and narrative reason for discharge
in blocks 26 and 28, respectively, on the DD 214 discharge form issued upon her
release from active duty. At the time of her release, on October 1, 1993, she had
served two years, two months, and three days on active duty.
Initially, the applicant alleged that the LDM separation code (which
means involuntary early release under an authorized program or circumstance)
and the narrative reason for separation (“convenience of the government”)
shown on her DD 214 are inaccurate and unjust. She asked that they be changed
to show that she was discharged pursuant to a reduction in force.
1 On April 29, 1999, the applicant waived her right to a decision within 10 months of the comple-
tion of her application under 14 U.S.C. § 425 in order to reconsider and modify her requested
relief.
The applicant alleged that her veterans’ benefits have been “very limited”
because of the inaccurate information on her DD 214. In addition, she alleged the
following: “My total understanding at the time of [her] separation from the
USCG was for the sole purpose of ‘Reduction in Force’ as an offer from my supe-
riors in the Coast Guard. I should not lose my veterans benefits because of this
discharge and if I had been explained all the ramifications, I would not have
given up all my benefits.” She also alleged that “I was told after I accepted early
release for a Reduction in Force that I was offered that my discharge was for the
Government’s convenience.”
The applicant alleged that she did not discover the errors until November
20, 1997. She stated that on that date, a “Veterans Service Officer informed me
that I may have been given the wrong SPD code [at the] time of discharge.”
VIEWS OF THE COAST GUARD
Advisory Opinion of the Chief Counsel
On February 25, 1999, the Chief Counsel of the Coast Guard submitted an
advisory opinion, based on the applicant’s original application, in which he rec-
ommended that the Board grant relief.
The Chief Counsel alleged that the Coast Guard had committed no errors
with respect to the applicant’s SPD code. He stated that, at the time of the appli-
cant’s discharge on October 1, 1993, LDM was the proper SPD code for members
who were voluntarily discharged during a reduction in force. The Chief Counsel
explained that a few months after the applicant’s discharge, the SPD Handbook
was revised and the LDM code was eliminated. Under the new SPD Handbook
issued in 1994, members being voluntarily discharged during a reduction in force
receive an SPD code of KCC (voluntary discharge; reduction in force) and a nar-
rative reason for separation of “reduction in force.” Therefore, the Chief Counsel
stated that the Coast Guard would “not contest a Board decision to correct
Applicant’s record to reflect a ‘KCC’ SPD in lieu of the ‘LDM’ SPD assigned.”
The Chief Counsel attached to his advisory opinion a memorandum on
the applicant’s case submitted by the Coast Guard Personnel Command (CGPC).
Memorandum of the Coast Guard Personnel Command
On February 9, 1999, the CGPC sent the Chief Counsel of the Coast Guard
a memorandum advising him that no relief was warranted in the applicant’s case
because no error had been made.
The CGPC explained that the SPD code LDM (early release under an
authorized program or circumstance) was correct under COMDTINST
M1900.4C, which was issued on March 12, 1990. On the date of the applicant’s
discharge, October 1, 1993, LDM was the code “used for voluntary discharge in
reduction in force discharge cases.”
The CGPC opined that the applicant was probably confused because of
the revised version of the SPD Handbook, which was issued on January 13, 1994,
after the applicant’s discharge. In this new handbook, SPD codes with the letters
“DM” in the second and third positions signify discharges under holiday release
programs. The code LDM no longer exists in the new handbook. Had the appli-
cant been discharged after the new handbook came into force, she would have
received an SPD code of KCC (reduction in force).
APPLICANT’S RESPONSE TO THE COAST GUARD’S VIEWS
On February 25, 1999, the Chairman of the BCMR sent a copy of the views
of the Coast Guard to the applicant and invited her to respond within 15 days.
On April 8, 1999, the applicant called the BCMR and stated that she want-
ed to waive her entitlement to a decision within 10 months under 14 U.S.C. § 425
because she was uncertain of the effect the KCC separation code proposed by the
Chief Counsel would have on her entitlement to veterans’ benefits. She stated
that she needed more time in which to consult the Department of Veterans
Affairs (DVA), which administrates MGIB benefits. On May 5, 1999, the BCMR
received written confirmation of the applicant’s waiver of the 10-month deadline.
APPLICANT’S REVISED REQUEST
On June 2, 1999, the applicant submitted a revised request for relief. She
asked that the narrative reason for separation in block 28 of her DD 214 be
changed to “Involuntary REFRAD—Reduction in Strength.” She also asked that
the Block 25 be changed to reflect the part of the Personnel Manual that author-
ized the reduction in force. She indicated that these changes should make her
eligible for educational benefits under the Montgomery G.I. Bill (MGIB).2
COAST GUARD’S RESPONSE TO THE REVISED REQUEST
On June 9, 1999, the BCMR forwarded the applicant’s revised request for
relief with a request to respond within 60 days.
2 38 U.S.C. § 3001.
On May 23, 2000, the Chief Counsel responded to the applicant’s revised
request. He did not recommend granting the requested relief and reaffirmed his
recommendation that the Board change her SPD code to KCC. He indicated that
the applicant’s revised request, if granted, would make her eligible for MGIB
benefits under 38 U.S.C. § 3011 (1993).
The Chief Counsel argued that the applicant voluntarily applied for
release under the early release program authorized by ALCOAST 069/93. Para-
graph 8 of that announcement, he alleged, “specifically addressed Applicant’s
situation and put her on notice that an early release might have an adverse effect
on her MGIB eligibility.” In addition, he stated, paragraph 11 of the announce-
ment “clearly indicated that this early release program is strictly voluntary.”
Therefore, he argued, she “has failed to prove by a preponderance of the evi-
dence that she was involuntarily separated under a reduction in force program.”
The Chief Counsel further argued that when the applicant enlisted in
1991, she signed a CG-3301I form acknowledging that she understood she would
have to complete at least 48 months of active service before she would be eligible
for MGIB benefits. Therefore, he alleged, no injustice has been committed in this
case.
APPLICANT’S RESPONSE TO THE COAST GUARD’S VIEWS
On May 24, 2000, the BCMR sent the applicant a copy of the Chief Coun-
sel’s supplemental recommendation and invited her to respond within 15 days.
The applicant did not respond.
SUMMARY OF THE RECORD
On July 29, 1991, the applicant enlisted in the Coast Guard for a term of
four years. Prior to her enlistment, on July 16, 1991, the applicant signed a state-
ment of understanding (form CG-3301I) concerning MGIB benefits. Pertinent
parts of the statement read as follows:
I am automatically enrolled in the MGIB and my basic pay will be
2.
reduced by $100 per month for each of the first full 12 months of active duty.
3.
and there is NO REFUND of my monies under any circumstances.
4.
I cannot SUSPEND or STOP my monthly pay reduction under the MGIB,
To be eligible for benefits, I must do the following:
a.
Complete 48 months of active duty.
• • •
I can make a one-time-only election to disenroll during the first two
8.
weeks of active duty.
I HAVE READ AND UNDERSTOOD EACH OF THE STATEMENTS ABOVE. I
UNDERSTAND THAT IF I DECIDE TO DISENROLL, IT MUST BE DONE DUR-
ING THE FIRST TWO WEEKS OF ACTIVE DUTY.
On August 15, 1991, the applicant signed another statement of under-
standing regarding MGIB (form DD 2366) with somewhat different terms, which
appear as follows:
I must complete three years of active duty service before I am
2.
entitled to $300 per month for 36 months.
f.
• • •
h.
I must complete two years of active duty and join the Selected
Reserve for a minimum four year service agreement before I am entitled to $300
per month for 36 months.
The DD 2366 also included a place for the applicant to sign if she wished
to disenroll from MGIB. Because the applicant did not sign the “Statement of
Disenrollment,” she was automatically enrolled in MGIB, and $100 was with-
drawn from her monthly pay for each of her first 12 months on active duty.
On July 26, 1993, the Coast Guard issued ALCOAST 069/93, entitled
“Voluntary Early Release Program for Active Duty Enlisted Personnel.” It
announced a program “to mitigate the negative effects of high retention rates,”
by permitting enlisted members to submit requests for voluntary early release
from active duty. The deadline for submission was August 16, 1993.
Paragraph 4 of ALCOAST 069/93 stated that members whose requests
were approved would be separated by reason of the “convenience of the gov-
ernment” in accordance with Article 12-B-12-A(6) of the Personnel Manual
(COMDTINST M1000.6A). These members would be released from active duty
or discharged between October 1, 1993, and June 1, 1994.
Paragraph 8 of ALCOAST 069/93 stated that “[c]ommands shall ensure
members who request early release from active duty under this program are
counseled [in accordance with COMDTINST 1760.9, the MGIB instruction] on the
consequences their actions may have on MGIB eligibility.”
Paragraph 10 stated that “separation program designator ‘LDM’ for
[members being released from active duty] and ‘JDM’ for [members being dis-
charged] shall be assigned.”
Paragraph 11 stated that “[t]his early release program is strictly voluntary
and will not be used in lieu of administrative separation processing.”
On October 1, 1993, the applicant was released from active duty into the
Coast Guard Reserve. Her DD 214 indicates that the separation authority for her
release was Article 12-B-12 of the Personnel Manual. That article authorizes the
Commandant to separate members for the “convenience of the government”
under various circumstances, including general demobilizations and reductions
in authorized strength. The DD 214 also shows a narrative reason for separation
of “convenience of the government,” an SPD code of LDM (involuntary early
release under an authorized program or circumstance), and a reenlistment code
of RE-1 (eligible to reenlist).
APPLICABLE LAW
Montgomery G.I. Bill
Statutory requirements for entitlement to MGIB benefits did not change
from the time the applicant enlisted (38 U.S.C. § 1411 (1988 Supp. II)) until she
was released (38 U.S.C. § 3011 (1988 Supp. IV)). The statute read as follows:
(1) who—
(A) after June 30, 1985, first becomes a member of the Armed
(a) Except as provided in subsection (c) of this section, each individual –
Forces or first enters on active duty as a member of the Armed Forces and –
(i) who (I) serves, as the individual’s initial obligated
period of active duty, at least three years of continuous active duty in the Armed
Forces, … ; or
(ii) who serves in the Armed Forces and is discharged
or released from active duty … ; (II) for the convenience of the Government, … in
the case of an individual who completed not less than 30 months of continuous
active duty if the initial obligated period of active duty of the individual was at
least three years; or (III) involuntarily for the convenience of the government as a
result of a reduction in force, as determined by the Secretary of the military
department concerned in accordance with regulations prescribed by the Secre-
tary of Defense or by the Secretary of Transportation with respect to the Coast
Guard when it is not operating as a service in the Navy; …
subsection—
(2) who [receives a high school diploma or the equivalent]; and
(3) who, after completion of the service described in clause (1) of this
• • •
(D) is released from active duty for further service in a reserve
component of the Armed Forces after service on active duty characterized by the
Secretary concerned as honorable service;
is entitled to basic educational assistance under this chapter.
Commandant Instruction M1900.4C
On March 12, 1990, the Commandant issued revised instructions for filling
out the DD 214. This instruction was in force until September 28, 1993, three
days before the applicant’s release from active duty. Chapter 1.C. of the instruc-
tion stated that the “Commandant (G-PE) will specify [the narrative reason for
separation] entries to be made in [block 28] by pertinent letter or orders issued.”
Chapter 2.C. of the instruction lists the following various possible SPD
codes, narrative reasons, and reenlistment codes that can be assigned to enlisted
members who are discharged or released from active duty pursuant to a reduc-
tion in force:
SPD
Code
Narrative Reason for Separation
JCC General demobilization/reduction in
Authority
12-B-12
Reenlistment
Code
RE-R1, RE-1, or
RE-4
RE-R1, RE-1, or
RE-4
RE-R1 or RE-1
12-B-12
12-B-12
RE-R1 or RE-1
12-B-12
RE-R1, RE-1, or
RE-4
RE-R1, RE-1, or
RE-4
RE-R1 or RE-1
12-B-12
12-B-12
12-B-12
RE-R1 or RE-1
12-B-12
Explanation
Involuntary
discharge
Voluntary
discharge
Involuntary
release
Voluntary
release
Involuntary
discharge
Voluntary
discharge
Involuntary
release
Voluntary
release
KCC General demobilization—Reduction in
authorized strength
authorized strength
authorized strength
LCC General demobilization, reduction in
MCC General demobilization—Reduction in
JDM
authorized strength
Early separation under an authorized
program or circumstance
KDM Early separation under an authorized
program or circumstance
LDM Early release under an authorized
program or circumstance
MDM Early release under an authorized
program or circumstance
Commandant Instruction M1900.4D and the SPD Handbook
On September 28, 1993, three days before the applicant’s release from
active duty, the Commandant issued revised instructions for filling out the DD
214 in COMDTINST M1900.4D. Chapter 1.E. provided that “the appropriate
separation code (SPD) associated with a particular authority and reason for
separation as shown in the SPD Handbook or as stated by the [Military
Personnel Command] in the message granting discharge authority” shall be
entered in block 26 of the DD 214. In addition, the Military Personnel Command
would specify the narrative reason for separation to be entered in block 28 “by
pertinent letter or orders issued.”
The provisions of former Chapter 2.C. were revised and issued in a sepa-
rate SPD Handbook. The handbook was initially issued in draft form, and was
issued in final form with minor revisions on January 13, 1994. The handbook, in
effect on October 1, 1993, does not contain an LDM separation code. It includes
the following:
SPD
Code
JCC
Narrative Reason for Separation
Reduction in force
Reenlistment
Code
RE-1 or RE-4
Authority
12-B-12
KCC Reduction in force
LCC Reduction in force
MCC Reduction in force
MDM Holiday Early Release Program
RE-1 or RE-4
12-B-12
RE-1 or RE-4
12-B-12
RE-1
RE-1
12-B-12
12-B-12
Explanation
Involuntary
discharge
Voluntary
discharge
Involuntary
release
Voluntary
release
Voluntary
release
Personnel Manual (COMDTINST M1000.6A)
Article 12-B-12.a.(6) of the Personnel Manual, entitled “Convenience of the
Government,” states that the Commandant may authorize or direct the separa-
tion of enlisted personnel “[t]o provide for early separation of personnel under
various authorized programs and circumstances.” Separations for “[g]eneral
demobilization, reduction in authorized strength or by an order applicable to all
members of a class of personnel specified in the order” are permitted under Arti-
cle 12-B-12.a.(1).
FINDINGS AND CONCLUSIONS
The Board makes the following findings and conclusions on the basis of
the applicant's military record and submissions, the Coast Guard's submissions,
and applicable law:
The Board has jurisdiction concerning this matter pursuant to sec-
1.
2.
3.
6.
tion 1552 of title 10 of the United States Code.
4.
The applicant stated that she did not discover that the separation
code on her DD Form 214, LDM, did not reflect the actual circumstances of her
release from active duty until November 20, 1997. Therefore, the Board finds
that her application was timely.
The preponderance of the evidence indicates that the applicant
voluntarily sought to be released from active duty on October 1, 1993, pursuant
to the provisions of ALCOAST 069/93, issued on July 26, 19993. ALCOAST
069/93, seemingly anomalously, required applicant to be released with a separa-
tion code of LDM, which signified an involuntary release under an authorized
program. COMDTINST M1900.4C, Chapter 2.C. By the time of the applicant’s
release on October 1st, however, the separation code LDM had been discontin-
ued since COMDTINST M1900.4C was cancelled on September 28, 1993, and the
new draft SPD Handbook did not include an LDM separation code.
The Chief Counsel of the Coast Guard alleged that the LDM code
was not in error but recommended that the Board grant relief by assigning the
applicant a KCC separation code. The Chief Counsel stated that the applicant
would have received a KCC separation code had she been separated after the
new SPD Handbook was issued. However, both COMDTINST M1900.4C and
the new SPD Handbook show that the KCC separation code should be used
when a member is voluntarily discharged under a reduction in force. Because
the applicant was not discharged but instead released into the Reserve, the Board
finds that the use of the KCC code would be inaccurate.
Because the early release program authorized under ALCOAST
069/93 was actually voluntary, it should have required the applicant to be
assigned the separation code MDM, not LDM, in accordance with the provisions
of COMDTINST M1900.4C. However, by the time members could be released
under ALCOAST 069/93, COMDTINST M1900.4C and the LDM separation code
had been cancelled, and the meaning of the MDM separation code had been
modified to indicate an early release due to a holiday. When the applicant was
released on October 1, 1993, the separation code most closely describing the con-
ditions of her release under the new SPD Handbook was MCC, which means
voluntary release due to a reduction in force.
The applicant alleged that she did not know that she would be
giving up certain veterans’ benefits by requesting release under ALCOAST
069/93. A voluntary separation from military service is rendered involuntary if
5.
it results from misrepresentation or deception on the part of government officers.
See Tippett v. United States, 185 F.3d 1250, 1255 (Fed. Cir. 1999); Scharf v. United
States, 710 F.2d 1572, 1574 (Fed. Cir. 1983). ALCOAST 069/93 clearly indicates
that members requesting release under its terms may forgo MGIB benefits.
Moreover, it required that such members be counseled concerning the MGIB
educational benefits they might be forgoing. The applicant has not presented
any evidence to overcome the presumption that her superior officers acted cor-
rectly, lawfully, and in good faith with respect to counseling her under
ALCOAST 069/93. Arens v. United States, 969 F.2d 1034, 1037 (1992); Sanders v.
United States, 594 F.2d 804, 813 (Ct. Cl. 1979). Moreover, when she enlisted in
1991, the applicant signed two documents describing the requirements for MGIB
benefits. Although the documents, CG-3301I and DD 2366, were inconsistent
with each other, under neither of them nor under the statute, 38 U.S.C. § 3011,
would her two years, two months, and three days of active service have qualified
her for MGIB benefits. Therefore, the Board finds that the applicant has not
proved by a preponderance of the evidence that her release from active duty was
rendered involuntary by any misrepresentation or deception on the part of the
Coast Guard.
7.
8.
Hoping that the DVA would find her eligible for MGIB benefits
under 38 U.S.C. § 3011, the applicant asked that her SPD code, narrative reason
for separation, and authority for separation be changed to show the she was
involuntarily released from active duty during a reduction in force. The Chief
Counsel indicated that the program devised under ALCOAST 069/93 was
indeed a reduction in force. However, the record proves that her release from
active duty was voluntary.
It is not clear from the record whether ALCOAST 069/93 (under
which the applicant received the LDM separation code) was intended to overrule
COMDTINST M1900.4C (under which she would have received an MDM sepa-
ration code) or COMDTINST M1900.4D (under which she should have received
an MCC separation code). Nothing in the text of the ALCOAST indicates such
an intent, but her command apparently followed its dictates regardless of the
standing regulations in the COMDTINSTs. The applicant has not proved by a
preponderance of the evidence that her command committed an error or injustice
in following the requirements of ALCOAST 069/93. Moreover, if her command
had followed the terms of COMDTINST M1900.4C or COMDTINST M1900.4D,
she would have received a separation code indicating a voluntary release (MDM
or MCC), rather than the involuntary code, LDM, she now has. Voluntary
releases during a reduction in force do not qualify a member for MGIB benefits
under 38 U.S.C. § 3011. Therefore, with respect to MGIB benefits, the applicant
would have been no better off if her command had followed the terms of the
COMDTINSTs rather than those of the ALCOAST.
10.
The applicant has not proved by a preponderance of the evidence
that her DD 214 should reflect an involuntary release during a reduction in force.
Furthermore, it is not apparent to the Board that she would benefit in any way by
having her separation code changed to MDM or MCC.
If the terms of paragraph 2.h. of the form DD 2366 signed by the
applicant on August 15, 1991, are correct, she may be eligible for MGIB benefits
upon completion of four years in the Reserve since she served more than two
years on active duty.
11. Accordingly, the Board should deny the requested relief. However,
if the applicant applies to the Board for reconsideration of her case, requesting
that her separation code be changed to MCC, the Board shall docket her
application.
9.
ORDER
The application of former XXXXXXXXX, USCG, for correction of her
military record is hereby denied.
Mark A. Holmstrup
Thomas A. Phemister
L. L. Sutter
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